2025 Malaysia Office Printing Cost Comparison: Ink, Toner & Maintenance

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If you run a business in Malaysia, printing costs can eat into your profit without you noticing. Ink, toner, maintenance, and breakdowns add up, especially in busy office environments.

This 2025 guide helps you understand the real printing cost in KL and how to save more every month.

1. Ink Cartridge Cost in KL

Original HP/Canon/Epson cartridges can be expensive. Many companies in Kuala Lumpur now switch to compatible options.

• Original black ink: RM75–RM150
• Compatible ink: RM20–RM40
• GSPS bulk refill: Even cheaper, depending on printer ink KL price

If you print a lot, using cheap ink cartridge KL options reduces cost significantly.

2. Toner Cartridge Cost (Laser Printer)

Laser printers remain popular for high-volume offices. Toner prices vary widely.

• Original toner: RM200–RM450
• Compatible toner cartridge Malaysia: RM70–RM150
• GSPS toner refill: Most cost-effective

3. Ink Refill (Kuala Lumpur Area)

Businesses in KL often search for ink refill shop near me KL, especially for last-minute printing jobs.

GSPS offers fast printer ink refill Kuala Lumpur service with warranty.

4. Maintenance & Repair Costs

A typical repair job in Kuala Lumpur costs:

• Basic cleaning: RM30–RM60
• Part replacement: RM80–RM200
• Full service: RM120–RM180

GSPS offers bundled maintenance to help SMEs lower the overall cost.

5. How to Save More in 2025

• Buy compatible ink in bulk
• Fix minor issues early
• Maintain printers every 6 months
• Use draft mode for internal printing

With the right choices, most SMEs can cut printing costs by 25% to 35%.